How it works
From a free audit to ongoing billing control.
Share invoices and the agreed rates. We compare the charges and show the evidence. Your team chooses what to pursue.
Explore a fictional sample, check your own invoices free, then choose monitoring if it fits.
Bring invoices and agreed rates.
Bring several rental invoices and the rate sheet or contract that applied.
1–20 invoices · One vendor · Issued within 90 days
An older agreement is fine if it applied. No files ready? After you confirm your email and company, try our sample files, then come back for your free audit with your own files.
Compare the charges.
We compare charges with your agreement and supporting records. Each supported discrepancy links to its evidence.
- Billed rate versus rate agreed in writing
- Charged days versus confirmed delivery and pickup dates
- Standby and idle time with evidence of documented cause
- Surcharges calculated against agreed formula or metered usage
- Damage and loss charges supported by inspection reports
- Arithmetic — extension totals, subtotals and tax
Invoice line$3,700 billed
Agreement$3,500 agreed
$200 potential difference before tax · Illustrative: one boom lift, one four-week period
Review findings or the next step.
Within 48 elapsed hours of your final successful submission, we send:
- Initial findings: potential discrepancies with their source evidence; or
- A clear next step: which records are missing, or a separate completion estimate for a broader review.
Choose what to pursue.
Your team decides. Prepare an evidence packet or take the finding to your vendor. Nothing is sent automatically, and we don't contact your vendor without your approval.
With optional monitoring, keep agreed rates, open questions and credit follow-up together each billing cycle.
Clarity on outcomes
A finding is not money recovered.
These are three separate stages. We never add them into one total.
The documents suggest a charge may be wrong. Nothing is agreed with the vendor yet.
The vendor confirms in writing that a credit is due. It may not be received yet.
Value actually returned: a payment, a credit memo applied to a later invoice or an offset both parties confirmed.
Part 2 — Ongoing monitoring
Continue the work each billing cycle.
With an optional subscription, check new invoices against agreed rates, track open credits and see missing records each billing cycle.
Send invoices as they arrive
Upload new invoices or receive them through your workspace intake address, and each is checked against the rates and rental history on file.
Catch repeat issues
Rate variances and unsupported fees surface across cycles, and open questions keep a status until resolved.
Track credits to the finish
Open credits and vendor replies carry forward. A credit memo is counted separately from an applied credit or refund.
Get a summary each period
What was reviewed, findings by status and credits outstanding. Nothing counts as money back until confirmed.
Want invoices delivered from your ERP? See integration options
Optional continuation
Start free. Choose ongoing monitoring separately when you're ready.
View pricingDocuments to gather
Document checklist
For a useful comparison, bring at least one invoice and the rate sheet or contract that applied.
Bring these
- Equipment rental invoices (PDF or Excel)
- The rental agreement or agreed rate schedule that applied
Improves review depth
- Delivery and pickup tickets
- Site access logs or daily plant records
- Any written credits or adjustments already issued
Common questions
- Bring an invoice and the rate sheet or contract that applied. Older agreements are fine if they governed those invoices. Missing records can limit checks; the report explains which. You can add documents later.
- Yes. Several invoices from one vendor (up to 20, issued within the last 90 days), with the rate sheet or contract that applied, often show whether a broader review is worth pursuing.
- No, not without your explicit approval. The free audit is a document review, and you decide whether and how to raise a finding with your vendor.
- The free audit involves no vendor contact. If you pursue a discrepancy, you control how and when that conversation happens.
- Within 48 elapsed hours of your final successful submission, you receive initial findings or a clear next step. For a broader review, that step says what else is needed and gives a separate completion estimate.
Start with the invoices you already have.
Up to 20 invoices · One vendor · No credit card.